Application for Conference Endorsement

Application for Conference Endorsement can be received at any time for conferences to be held at any time in the future.

After the meeting the organisers will be required to provide a report via the Report Form. Organisers should plan to capture the information to be able to fully report on their meeting and especially note that this form seeks detail on the number of women in the Program committee / Advisory committee / Organising committee, number of women members attending and the number of invited women speakers.

Application by an IUPAP Commission for Conference Endorsement - New

Application for Conference Endorsement

- Fill in the blanks below.
- When you submit this form using the button below, copies will be sent to the Chair, Vice-Chair and Secretary of the Commission you have selected under "Name of IUPAP Commission", as well as to the Associate Secretary General and to the IUPAP Office.
Application for Conference Endorsement

Before completing this form, please read the IUPAP policies for the endorsement of IUPAP conferences.
1. Basic Information
Name of IUPAP Commission*
Conference title*
Location*
Start date*

DD
MM
YYYY
End Date*

DD
MM
YYYY
Name of organiser/contact person*
Title First Last
Phone number*
Email*
Conference Website*
Mailing Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Number of expected participants*
Have you submitted information to the Liaison Committee of the host country?*
- Yes
- No
2. Scientific value of conference and committees

A) Ongoing series: Briefly describe the scope of the conference. There should be a clear need for the proposed conference. A statement should be given as to why the series should be continued. Please email a programme and list of speakers from one or more recent conferences to the IUPAP secretariat

OR

New conference: Bearing in mind that the proliferation of conferences is of general concern, describe below the particular reason for holding this conference. Its relationship to existing conferences should also be given.
Conference scope*
Scientific quality, international character and diversity

B) The composition of Advisory and Program Commitees should give evidence of scientific quality, international character and diversity. It is expected that all IUPAP endorsed conferences include women as members of their program committees.

Organisers will be expected to report on the conference via the Report Form after the conference.
Scientific quality, international character and diversity*
3. Please enter the number of:
Number of expected female participants*
Number of expected speakers*
Number of expected female speakers*
Number of expected members of the International Advisory Committee for the conference*
Number of expected female members of the International Advisory Committee for the conference*
4. Conference cycle
What is the frequency of the conference?*
Has this conference previously had IUPAP sponsorship?*
- Yes
- No
If so, in which year/s?
Which country/countries?
5. International participation

To qualify for IUPAP Endorsement:

1. The meeting must be open to scientists regardless of nationality and citizenship.
Please list the name and address of the official responsible for assuring that the host country fulfills this obligation, and discuss any potential problems that you know of at this time*
At least 50% of the attendees must be from outside the host country. Please confirm that you expect that this requirement will be fulfilled.*
Please confirm that the "statement on free circulation of scientists" will be published in all announcements and in the Proceedings of the Conference*
6.Organisation
If you know of any potential conflicts with other conferences, please describe them below*
Name
This field is for validation purposes and should be left unchanged.

Application by an IUPAP Commission for Conference Endorsement - New

Application for Conference Endorsement

1. Basic Information

2. Scientific value of conference and committees

Scientific quality, international character and diversity

3. Please enter the number of:

4. Conference cycle

5. International participation

6.Organisation

Conferences